Privacy notice for those attending an EEF-organised event

Introduction

This privacy notice will inform you as to how we look after your personal data when you register for an event run by the EEF. This page should be read in conjunction with the notice above, 'Privacy notice - information that we need to tell everyone', which covers information relevant to anyone whose data is used by the EEF, including your rights.

Purpose and lawful basis for processing

The purpose for collecting your data is so we can deliver the event you have registered for, communicate to you all relevant information, fulfil and monitor our legal responsibilities (eg, under public safety legislation), and, in accordance with your preferences, communicate with you about other EEF events, news, and opportunities.

The lawful basis we rely on for processing your personal data is your consent under article 6(1)(a) of the GDPR.

What we need and why we need it

We collect data solely for the purposes of delivering the event. Personal data we collect may include: your title, name, and full postal, email and/or telephone contact details; your job title and role; dietary requests. We may also collect biographical information about you from publicly available sources and this may include photographs. This information will be provided to the host(s) to help with the flow of the event.

We may share some of the information with external organisations providing services for the event you are attending; in particular, we may share your information (including dietary requests) with the catering service if you are attending an event where catering is offered. The information shared will only be used to provide the service required and will not be retained by these external organisations after the event is concluded.

How long we keep it

The information you provide when you register for an event will be kept for a minimum of 12 months and no longer than 24 months after the event has occurred.

If you consent to stay in touch with us, essential information to communicate with you will be kept until you withdraw your consent or unsubscribe to specific communication as explained above in our 'Privacy notice for subscribers to EEF emails'.

What are your rights?

We rely on your consent to process the personal data you provide to us for organising event(s) you register to attend. This means you have the right to withdraw your consent, or to object to the processing of your personal data for this purpose at any time. If you do that, we’ll update our records immediately to reflect your wishes.

For more information on your rights, please see ‘Your rights’ under 'Privacy notice - information that we need to tell everyone'.

Do we use any data processors?

Yes. We sometimes use Eventbrite, a ticketing and registration platform, to process event registrations. Eventbrite stores this data in the US and we rely on the Privacy Shield Framework to justify transferring the data overseas. Further information can be found in Eventbrite’s privacy notice.

* This privacy notice was updated on 30 January 2020.